It’s February the month for love and romance. But did you know it is also archive your files month? Yes, it’s time to show your files a little love! So what does archive your files mean anyway?
If you don’t have a system in place for consistently purging and cleaning out your files on a regular basis you will probably get to a point where your file cabinet may be overflowing and stuffed with paper. If this is the case for you then you may need to archive some of the files that you do not use or need on a regular basis. If you don’t use the paper or files at least once a year then you can place the documents in a file cabinet or container in a closet, garage, attic, basement, etc. Some examples of papers you can archive include your old tax files, old tax returns, and a limited amount of mementos or memorabilia.
The files you keep nearby in your home or home office should be the files you need to get to on a daily, weekly, or monthly basis. You can take this opportunity to go through all your files and shred or toss out anything that is old and out of date.
Of course I recommend using the FreedomFiler filing system to help you get started with a paper filing system that will let you know how long to keep different types of paper and has built in systems that help you know when it is time to purge items. It’s a fantastic product.
Copyright (C) 2010 Angela Ploetz, POSH Space www.theposhspace.com.